Tax form W-9: notion

A person, obliged to provide a communicatory declaration with the Tax Service must receive his or her exact ratepayer personalized code (TIN). It’s necessary to report the income received, the payments received as part of calculations within banking card and third-party mesh-work transactions, real estate transactions, paid interest on mortgage loans, the acquisition or refusal of mortgaged property, repayment of debts or contributions under an individual pension program.

According to the instruction, form W-9 is used only by US tax residents (including a resident alien) to provide a true TIN to the person requesting by the officials, and also to:

  1. Confirm the provided code being genuine and reliable;
  2. Confirm that the patrial is not covered by additional retention;
  3. Require exemption from additional withholding if the taxpayer is an American internal payee who is not taxable. If necessary, it also needs to be confirmed the distributable share in the revenues of each partnership from trade or activity in the US is not subject to a tax on foreign partners’ profits directly related to activities in the United States;
  4. Confirm that the FATCA codes specified much in this Form indicate the resident being exempt from reporting under the FATCA Act.


avoid penalty
Coins On See-Saw — Image by ©

In the event of failure to submit its exact TIN to the requesting person, a citizen is fined $ 50 for each such case, unless the failure is related to a reasonable cause, and is due to intentional negligence. In case of a false declaration without a valid reason, which will lead to no complementary deduction, the citizen is subject to a fine of $ 500. For intentionally falsified certifications or statements of a citizen may be held criminally responsible, including fines and imprisonment. If the requesting person discloses or uses the TIN in violation of federal law, the requesting person may be subject to civil or criminal liability.

If a citizen is released from additional retention, it is still necessary to fill out this form in order to avoid possible mistaken additional retention. The following codes identify the payees who are exempt from additional deduction:

  1. – An organization non subject to taxation in accordance with section 501 (a), any individual pension plan or custody account in accordance with 403 (b) (7) parceling, if the account satisfies the requirements of 401 (f) (2) parceling;
  2. – United States of America or any of its agencies or government agencies;
  3.  – Government, District of Columbia, territorial possession of the United States of America or any of their territorial administrative units or public authorities;
  4.  – The foreign government or any of its executive bodies, institutions or government bodies;
  5.  – Corporation;
  6.  – Securities or commodity dealer, which must be registered in the United States, in the District of Columbia or in the territorial possession of the United States of America? For example in New York;
  7.  – A futures broker registered with the Commodity Futures Trading Commission;
  8.  – Mortgage investment trust fund;
  9.  – A legal entity registered in accordance with the Investment Companies Act of 1940 at any time during the tax year;
  10.  – General Trust Fund, which is managed by the bank in accordance with the letter from section 584 (a);
  11.  – Financial institution;
  12.  – Intermediary organization, known in the investment community, as a representative or trustee;
  13.  – Trust fund not subject to taxation in accordance with section 664 or described in section 4947.

Updating details

The citizen must provide updated information to officials whom he claimed that he is a non-taxable recipient of payments. If he / she ceases to be a non-taxable recipient of payments and expects irs payments from the officials in the future. For example, you will need to provide updated information if the resident is a private limited company that decides to become an S-corporation, or if a resident loses tax-exempt status. In addition, it is necessary to provide a new fillable W-9 form in the event of a change in the name / title or TIN of the client, for example, in the event of the death of the owner of the trust stock. One should carefully monitor the correct data entry.