W-9 form for freelancers

If you are a freelancer, who lives and works in the US, then most probably you will have to deal with W-9 form. And if you be a new hand at freelance, most probably you need help with this document. In this article, you can find the answers to common questions about W-9

What is W-9 for freelancers

It is a document used by the company that hires an independent contractor (i.e. freelancer) and pays him/her more than $600 per year to report about the contractor’s earnings to the IRS.

Where to get the blank? Typically independent contractors receive W-9 from the employer. But what if your work-giver does not send you the blank? In this case, you can download it from the IRS website and print, or fill it out online.

How to fill out this blank

To fill the form you will need your personal details, such as name and address, business name(only in case if it differs from your name), type of entity, and your TIN (that may be your EIN or SSN). Just fill in the fields with your data and add your signature.
Important: try to avoid typos and misspellings, always check the information you provide to make sure that everything is correct.

Where to send W-9 blank

After you fill out the blank, you have to send it to your employer. You can send it via post or email. Make sure that you use encrypted mail provider and don’t forget to store a copy of the completed document for yourself.

Important: you have to submit W-9 before the fiscal year ends. In 2018 the final date is 09/30/18, but it is strongly recommended to submit your form earlier, so the employer has enough time to report about your earning to the IRS.